Letter of Permission

A Letter of Permission is prior approval for a course to be taken by current TWU students at another institution and receive TWU transfer credit for it upon successful completion. After admission to TWU, students who wish to take credits elsewhere and transfer them to TWU must first apply for a Letter of Permission. 

Restrictions

Letters of Permission should be rare and limited to situations where a student wishes to study something that is not offered at TWU.TWU online courses now have increased capacity and students can also discuss with their advisor if an Independent Study or Directed Study is needed.  

Until Fall 2023, a maximum of 3 credit hours toward the core curriculum degree requirements may be taken by Letter of Permission. After Fall 2023, no transfer credit taken by Letter of Permission may be applied to core requirements.

Repeated courses will not be granted credit if taken more than once, either at TWU or another institution.

Eligibility to apply for a LOP

To apply for a LOP, the student must be registered in a TWU degree program and must be in good financial standing in TWU. And the course must be from an accredited institution that is recognized by TWU.

Please note that being eligible to apply for a LOP does not guarantee that you will be granted permission to transfer a course.

Before applying, it is the student’s responsibility to read through the information below.

• You must submit a LOP form and get approval prior to taking the course. Failing to do so may result in not receiving transfer credit as expected or at all.
• You must complete the course requested within one year after receiving the LOP approval. If approval has expired but you have not started the course, you must re-apply and the decision is subject to change.
• You are responsible for checking the approved transfer courses will meet your program requirements and stay within any transfer credit limits (such as LOP restrictions, upper-level limits, program grade minimums, duplicate courses, etc).

 Applying for an LOP

1. Timeline: Students are strongly encouraged to submit LOP requests 4-6 weeks prior to the course registration deadline to allow for document submission and articulation evaluation.
2. Cost: A $25.00 service fee is required to process Letter of Permission requests for an institution not listed on the BC Transfer Guide (per institution and up to 5 courses).
3. Syllabi: The submission of a syllabus may be required if a course has not been previously articulated or if the articulation has expired.
4. Cancellation of LOP: If you no longer intend to take a course already approved on your LOP, please email transfer@twu.ca to have the course removed from your transfer credit record. You must provide your name, TWU student ID, host institution and the specific course code (course code from the institution, not the TWU course).
5. Steps:

1. Print out or digitally fill in this Letter of Permission form.
2. Attach each course syllabus unless the course is listed and evaluated in the BC Transfer Guide.  Please note decisions made by TWU are final and they may differ from the BC Transfer Guide decisions.
3. To submit and pay (when the hosting institution is not listed the BC Transfer Guide, $25.00 fee per form), email the completed form to transfer@twu.ca and your student account will be charged.
4. Once the requested courses have been evaluated, you will be notified via email provided with the decision.
5. Review TWU’s transfer decision to ensure it is still applicable to your program requirements and that you are within any transfer credit limits (such as LOP restrictions, upper-level limits, program grade minimums, duplicate courses, etc.)
6. If required by the host institution, you may request that the TWU Office of the Registrar send a formal Letter of Permission to the institution which will serve as the basis for the student's admission as a Visiting Student there. To do so, you must provide the email address from the host institution for it to be sent to.
7. Request the host institution to send your Official Transcript directly to TWU Once you complete a course and receive a final grade. Upon receiving the transcript (2-4 weeks), you will be notified of your transfer credit being complete. Transcripts sent by the student are not considered Official, they must come directly from the institution to TWU.
8. Transcripts may be sent digitally to Admissions@twu.ca or mailed to:

ATTN: Transfer
Admissions, Mattson Centre
Trinity Western University
22500 University Drive
Langley BC, Canada
V2Y 1Y1