Creating a 1TB OneDrive Group

OneDrive - Creating a Group for Document Sharing

Creating a Group in Outlook

Office 365 end users can create a group easily from Outlook. To create a group:

  1. Right click the Groups heading in the left panel.
  2. Enter the group name, ID, description, and privacy level Note that you can only use a name is available. For example, TWU would not be a valid name as it is already in use. The group ID cannot be changed after creation!
  3. Click OK.
  4. The Add Members pane will appear. If you’d like to add members now, type their names in the field and select to add. When you’re finished, click OK.
  5. To see your group in your Outlook, be sure to click on the arrow beside Groups in the left side panel to display groups. You should see your group in this list.


Giving Other Members Admin in the Group

Administrators can make edits to any aspect of the group. These options can all be seen on the toolbar at the top of the screen if you have selected the group in the dropdown.

To give other members the abiltiy to manage the group, select Edit Group. In the list of members you can select Make admin.


Upload Files to Your Team Site for Online Collaboration

To help you get started storing and sharing files quickly, your team site comes with a place to store files. It's called the Documents library as in a "library of documents."

To access the Documents library and begin sharing and collaborating on files, select the Files button in the toolbar at the top of the screen


Here are the steps to add files:

  1. On the home page of your team site, choose Documents from the left-hand navigation menu. This will take you to your Documents library.

    Team document library

  2. While you're still signed in to Office 365, open Windows File Explorer from your taskbar or other location. Go to the files you want to upload to your team site.

  3. Select the files you want to upload to your team site, and then drag them to the Document library.

    Drag a file from a desktop folder to your library

  4. When you're done, the files will be stored in both your team site and your computer.

    Team site library with files

  5. You can delete the files from your computer. In the next step, Sync online files with your PC or Mac, you're going to create a new location for these files on your computer.

    If you have a lot of files or large files to upload to your team site, read these tips on uploading large or many files to a library.


Sync online files with your PC or Mac

Now that you have files on your team site, you can set them up to sync with your PC or Mac. This way, you can work on your files from your PC or Mac instead of working in Chrome, or another browser. It's also useful to have a version of your files synced on your computer for situations when you need to get to a file and you aren't connected to the Internet.

After you set up files to sync with your computer, when you're connected to the Internet, they'll be synchronized automatically.

Here's how to synchronize files on your team site with your desktop:

  1. On the home page of your team site, choose Documents from the left-hand navigation menu. This takes you to your Documents library.


    When syncing files on your team site, you're syncing each file library on the site, not the entire site.

    Team document library

  2. Choose Sync to synchronize all the files. Or browse to the specific folder you want to sync.

    Document library with Sync button selected

  3. If prompted to switch apps, choose Yes. OneDrive is the process doing the synchronization.

    Office 365 switch apps prompt

  4. If you then get a Set up OneDrive prompt, sign in with your e-mail address.

    OneDrive setup screen

  5. If you haven't yet synced your OneDrive, you might see a This is your OneDrive folder screen. Check the path under Your OneDrive folder is here. Choose Change Location if you want to use a different path, and then click Next.

    Change your local folder at this screen

  6. The files in your team sites will appear in the left pane of File Explorer under the name of your organization. The files in OneDrive will appear under "OneDrive - <Name of Organization>"

    See what's been sync'd in your local folder

  7. Test the synchronization by opening a file in the team's folder on your computer. Make a change, and then choose Save.


Article ID: 71260
Thu 1/31/19 3:55 PM
Fri 3/15/19 3:56 PM