Adding the Zoom Buttons to your Outlook Calendar

Office365 - How to Add Zoom Meetings Booking Options to your Outlook Calendar

If you are trying to book a meeting via Zoom through your Outlook Calendar in the Office365 Outlook Desktop application, but do not see the Zoom icons in your Outlook ribbon, please follow these steps to add it. The permissions have already been enabled for all TWU users to have the permission to add these.

1) Open the desktop version of Outlook
2) Click on File
3) Click on Manage Add-Ins


4) This will open your email in your browser, and the window to manage your add-ins

5) Go into the Admin-Managed tab to find Zoom
6) Click Add

7) If you can't find the Zoom app, you can use the search

8) Once it has been added, you can close the window that opened

9) Restart your Outlook Desktop application by completely closing it then opening it again

10) Create a new meeting

11) You should see the Zoom tab at the top of the meeting window

12) You will need to sign into your TWU zoom account. Please use the SSO login.

13) Company domain = TWU

14) Once signed in, you can add/customize a Zoom meeting in your calendar 

 

Office 2016 - How to Add Zoom Meetings Booking Options to your Outlook Calendar

If you are trying to book a meeting via Zoom through your Outlook Calendar in your Office 2016 Outlook desktop application, but do not see the Zoom icons in your Outlook ribbon, please follow these steps to add it. The permissions have already been enabled for all TWU users to have the permission to add these.

1) Open the desktop version of Outlook
2) Click on your calendar
3) Click on New Appointment in the top ribbon. We are not going to actually book any meeting so anywhere on the calendar is fine
4) Right click anywhere in the Ribbon that there is not an icon
5) Select Customize the Ribbon
6) On the right side drop down under "Customize the Ribbon", select "Main Tabs"
7) Find "Appointments" and expand it by pressing the +
8) Underneath this box, click "New Group". This should create "New Group (Custom)" under the Appointment drop down
9) If desired, right click the New Group and Rename it to "Zoom" or similar. Be sure to select this group (highlighted in grey) before proceeding
10) On the left side drop down under "Choose commands from:" select "All Commands"
11) In here, we want to find 2 specific commands to add. Unfortunately there is no search function, so you have to scroll through. Look for "Add a Zoom Meeting" (it should have a blue + inside of a blue box). Select it and Press "Add >>". Then find "Setting" (it should have a blue cog icon) and add it as well.
12) Press OK in the bottom right

 

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Details

Article ID: 109125
Created
Tue 6/2/20 4:05 PM
Modified
Fri 5/21/21 8:52 AM